1) Parties: this is a legally binding agreement between Summit Childcare (thereafter referred to in the terms as ‘we’, ‘us’ and ‘our’. By choosing to use our introductory service and working with us, you are hereby agreeing to the Terms and Conditions as follows:
General Terms
2) I understand that Summit Childcare acts as an introductory agent pairing families with child care service providers (nannies, nanny). We do not directly employ service providers meaning we are not responsible for the individual programmes of activities or services provided by each individual service provider, or have any influence as to their own terms and conditions of practices.
3) Summit Childcare are not responsible for any remuneration service providers that are owed for their services between you the family. It is the responsibility of the families to ensure terms are settled by the conditions set by the service providers. Summit Childcare are not responsible for the refunding of any contractual hours that are paid in advance that the family choose not use. It is at the discretion of the family if they wish to relieve the service provider of their duties early or choose not to use them for any period of time during her contracted hours. If the service provider is unable to full fill their contracted hours, then you, the family must ensure that any financial compensation/refunds/final pay & settlements are discussed and agreed with the service provider directly. No refund in any part of your payment to Summit Childcare will be given.
4) Summit Childcare will endeavour to provide current and accurate nanny profiles on all childcare service providers from the information supplied to us.
Services
5) Summit Childcare provide all introduction services for which we charge a fee and includes the following;
- Summit Childcare match families with childcare service providers by means of introduction.
- Summit Childcare provide direct communication and introduction services that match families with the service provider.
- Summit Childcare families are notified in advance the remuneration expected by the service provider that they are matched with and will be notified of the service provider’s terms.
- After your first contact with Summit Childcare requesting us to match you with a service provider, Summit Childcare will collect information from you to best suit your requirements for childcare and check availability with the service provider on our books.
- Summit Childcare will contact the service provider best suited and available to match your requirements, and we will pass on the information relevant to your request. We will confirm with the service provider, that they are able to carry out your request using their services and can commit to the date and location requested prior to commencement of the booking.
- Summit Childcare will send you a profile of the service provider that you are matched with if available.
- Summit Childcare will communicate all the information relating to the request for childcare between the families, Summit Childcare and the service provider.
- Summit Childcare will send confirmation of your request and the availability of childcare. We will email all information relating to the request and will confirm times/locations of the initial first meeting and or pick up.
- Summit Childcare check the childcare service providers credentials (background checks, qualifications, experience, first aid certifications) and interview them prior to registering them on our database. Insurance policies ) if applicable held by your service provider are only checked that they are valid dated policies and we do not inspect their content or cover in detail. We cannot guarantee that your service provider will hold public liability insurance. Background/DBS/basic police checks are no older than 3 years old and a copy is held on file. Referees provided by the service provider are followed up by us via email and not in person. A copy of the document confirming their identity is also kept on file.
- Summit Childcare ensure frequent meetings are made with each service provider over the season. This ensures we can confidently provide a service of excellence and keep our profiles of their services up to date. Meetings will happen in person or virtually.
- Summit Childcare are always contactable via email should families/service providers require any support for whatever reason both before and during the booking. Summit Childcare are available for questions around anything regarding bookings and local information.
Payments
6) Upon receiving your deposit which is non refundable and includes our introduction fee, services and admin to provide a childcare service provider for you, you will receive all the final details of your introduction. The profile of the service provider you are matched with along with their contact details will be given prior to your arrival in the form of a timesheet. If you have any questions relating to the individual services of the service provider you are matched with, or require any last minute amendments such as scheduling and location, this will enable you to contact them directly should you need to. Nannies will be given the details of your booking prior to the final payment, which is paid directly to them.
Booking fees for evening babysitting are also non refundable in all circumstances.
If you are paying from a bank outside of the EU or in a currency other than sterling, you MUST ensure all bank fees are paid at your end. Any costs incurred will be chargeable and you will be invoiced accordingly for any outstanding amounts which must then be paid in full promptly to secure your booking . Paypal charges are at your own expense and listed on your invoice.
Deducting and Removing Hours
If you wish to add hours to your booking after booking and payment had been made, then this is subject to the availability of your service provider and is subject to further charges which must be booked through Summit Childcare and you will be quoted by Summit Childcare to which you will be invoiced separately.
Any hours you may wish to deduct from the booking after booking and after the deposit has been paid but before the balance has been paid, is solely up to the discretion of Summit Childcare and on behalf of your service provider. Any agreed deductions of agreed hours will only, can only be deducted from the balance that is due prior to arrival in resort and not from the deposit already paid. The balance then will be amended accordingly and you will receive and amended invoice for the balance. Hours deducted will be calculated at a flat rate of €15 per hour of the balance and not pro-rata of the original quote.
Cancellation and Amendments
In the unfortunate event that you may have to cancel your childcare requirements with Summit Childcare the following cancellation, charges and conditions apply.
In all circumstances the deposit for our services for your childcare requirements including any additional services you may have pre arranged (eg babysitting) will be retained by Summit Childcare. No monies will be refunded.
The deposit/prepayment/booking fee is for work that has been already carried out, such as admin, collecting details/data for your childcare requirements and matching you with a suitable independent local working provider, answering all questions during the booking process, matching families with local independent nannies based on their individual needs, vetting and interviewing nannies for you and other admin during and after your booking. It also ensures that we can book your nanny and ensure they are available for you. It covers all the hours put in by ourselves to be able to provide this service and the list is not exhaustive.
Please refer to your travel insurance to view their terms of their cover for these circumstances and please ensure you have sufficient cover.
No refunds will be or can be made if cancellation is made by either party due to any issues arising from any FCO or other travel restrictions or resort/country closures/quarantine measures or any other restrictions or enforcements in place preventing you from receiving your nanny service, for example, anything beyond our control in relation to Covid 19 and its effects, resulting in your booking being prevented from happening. This list also includes delays/interruptions or non opening/early closure/quarantine/lockdown of the resorts your booking is in and other issues in relation to resorts that is beyond our control. This list is not exhaustive. Please ensure you have sufficient travel insurance coverage for any of these possible scenarios.
CMA guidance 5.13.5 citing fairness of refunds from businesses, say we are entitled to hold back from any refund what is likely to be reasonably needed to cover net costs or net loss of profit, it also states in 5.13.6 that a genuine deposit such as ours, which reflects ordinary expenses necessarily entailed for the trader and may legitimately be be kept in full. We believe our deposit/prepayment is fair as it covers the service detailed above, that we promised to deliver and that we have provided this in full.
If after you have paid your balance to your service provider for their services in full which prior to your arrival and you cancel within that time prior to commencement of your booking or during your booking in resort for whatever reason, then 100% of total cost will be retained. No refunds in part, full, pro-rata or in any proportion of the deposit, balance or total cost upon booking will be made. No refunds in part, full, pro-rata or in any proportion of the deposit, balance or total cost are made once the booking commences . Please ensure you have read and been notified of your service providers terms prior to paying the balance.
Summit Childcare will endeavour to assist you with re-booking if possible in the current season if requested but there are no guarantees this is possible and is subject to availability only. We are unable to re-book you into the following season.
If in any event, Summit Childcare cancels your booking at any time prior to your arrival or whilst you are in resort and prior to the start time & date of your booking due to the unavailability of your service provider and they are unable to find a suitable replacement, then they reserve the right to do so and your deposit/pre payment will be returned to you in full. If your service provider is ill and unable to complete the booking once it has commenced and we are unable to find a replacement, then your deposit will be refunded pro-rata of the days not covered. You must make contact with your service provider with regards to any pro rata refunds made by them for any days not completed. No further payments will be made in addition to the deposit/pre payment returned to you, in any cases of any losses or compensation claims.
If your booking has been cancelled by Summit Childcare and if payment to your service provider has also been made in full, then Summit Childcare will assist you with the return of your money paid to your service provider by contacting them directly but unfortunately, Summit Childcare cannot be held responsible or liable should your nanny fail to return payment to you. You would have to pursue return of your payment directly with your service provider. Please understand that we have no control over this and therefore we may not, in all circumstances be successful in assisting you recover funds.
Summit Childcare reserves the right to make changes to your service provider should in the event your service provider is unable to take your booking due to personal circumstances beyond our control/is injured/or is ill etc prior to or during your booking. We also reserve the right to adjust start and finish times if required.
Other
With all bookings made with Summit Childcare, we ask families for details of any special needs, allergies, medical issues or medication administration of all the children that are being cared for, if applicable to that child or children. You must answer honestly and with all the details requested so that Summit Childcare can ensure you are placed with an informed service provider with the appropriate knowledge, skills or experience to that child/children and that they are able to give your child/children the appropriate and very best care. We reserve the right to cancel your booking, retain monies paid and collect monies owed if you do not inform of any conditions that may have implications as to the care they require, especially if we feel it cannot be given with the nanny you have been placed with and it compromises the level of care or is beyond the skills or experience of your service provider. We are not obliged to to find a suitable alternative for you.
Summit Childcare reserves the right to change the service provider you are matched with upon booking, after booking and after payment in full has been made. We reserve the right to make amendments to your booking with regards to dates and timings should circumstances dictate.
You must inform Summit Childcare of any medical issues effecting the children in the booking that are currently known prior to booking and of any contagious illnesses in the 7 days leading up to your holiday of any or all the children being cared for or others in your party accompanying you. You must also inform your service provider directly of any illness that occurs during the week of the children in care or of those staying in the same accommodation, particularly if they are of a contagious natures such as covid-19, chickenpox, measles, mumps, rubella, impetigo, gastroenteritis, meningitis. This list is not exhaustive. Please do not assume that your service provider is either immune or happy to care for a very sick child or be exposed to a contagion.
In the event of you cancelling your booking whilst in resort due to the illness of your child or for any other reason, no refunds will be made by Summit Childcare of any monies already paid. Any monies paid to your service provider prior will also be retained and any monies owed must be paid in full to your service provider upon the dismissal of your service provider should you choose to dismiss them before the end of their term.
Your service provider reserves the right not to start or continue care for your sick child should they feel at risk to their own health. In this event, and only if they have been given prior notification of such illness to be able to make an informed choice, then only hours worked will be owed to your service provider. This will be charged at a flat rate of €15 per hour and any monies if returned to you will also be calculated at this flat rate of €15 per hour. No deposits paid to Summit Childcare will be refunded.
If illness or a medical condition has been concealed from your service provider or from Summit Childcare and we feel your service provider or the children themselves are at risk due to requiring more appropriate care, then we reserve the right to discontinue your service provider from your booking and retain any monies paid and collect any monies owed.
Summit Childcare and your service provider cannot, and will not provide or purchase medication for your child. Your service provider cannot administer injections unless it is an Epi-pen used in an emergency that you have provided, in the name of the child it’s being administered to and that you have demonstrated its correct use. Only prescription medication in the name of the child maybe given. Your service provider does reserve the right to refuse administering any medication if they feel uncomfortable in doing so.
Complaints
We work very hard to ensure that everything runs perfectly with your booking and between your service provider that you are matched with and we endeavour to help out with any issues you may have. We want to make sure the your holiday is memorable for all the right reasons, therefore we are happy to be contacted in any event so we can assist you.
Should however, any issues arise during the week with your service provider that you are paired with and you are not happy with your service provider, the arrangements made or wish to discuss any other matters, then you must communicate this to Summit Childcare whilst you are still in resort.
We strongly advise you to raise any issues in resort as this way we can potentially assist, replace or make changes. If you haven’t communicated your concerns with us before you have left resort, we cannot resolve any issues and can only provide feedback to your nanny. Summit Childcare will not and are under no obligation to make any monetary gestures, refunds or credits on the booking in question and are removed from any liability or obligation.
The service you have agreed to is that of an introduction only to an independent service provider based in your resort of choice. Whilst we work hard to make sure that your service provider is the best fit and whilst we endeavour to promise to obtain background checks, references and interview applicants registering with us, we cannot be held responsible for their programming of activities, methods or general working practices.
